Understanding deposits

Modified on Tue, 26 Mar at 12:35 PM

Deposits involve 5 parts

Adding deposit information that is non-transactional
Adding deposit transactions
Viewing all deposits
Returning the deposit
Deposit payement list

Deposit information that is non-transactional

When adding a tenancy information will be requested on page 2 of the add tenancy screen. This information will include:

Deposit amount
Whether the deposit is to be registered or not

This is the amount displayed in the contract and not who pays it. This information will be displayed on the tenancy index page and within the tenancy and will be seen by the tenant on their app This is linked to

adding a tenancy
To set up the business default position on whether the deposits are to be registered or not, please see How to set up tenancy preferences. This will set up the tick to be there or not by default.
If the deposit is to be registered then please see Adding information to the registered deposit requirement
When closing a tenancy and returning the deposit the amount pulled into this process comes from this screen
Using reports to list missing deposit information

Deposit transactions

When adding a tenancy a transaction will be requested on page 4 of the add tenancy screen (Move-in transactions). If a deposit is split then edit the amount in the first line and create an additional transaction line via add transaction and use transaction type "Registered deposit charge" Handling deposits for custodial, Xero, and Quick book can be found in Financials for deposits

The deposit/s will be added to the tenancy deposit statement and NOT the tenancy rent statement. Once tenants have paid the deposit the registered deposit receipt will be put on to this statement Deposits can be added retrospectively from with the deposit statement via add transaction using transaction type "Registered deposit charge"